Procedures and Regulations

General Information

Information about University procedures and regulations contained in this section is applicable to all undergraduate students. Some general information also applies to postbaccalaureate and graduate students. Additional procedures and regulations applicable only to postbaccalaureate and graduate students are included in the Graduate and Postbaccalaureate Study section.

Undergraduate Class Levels

Undergraduate students are classified according to the number of semester units of baccalaureate-level course work they have completed, calculated as follows:

Quarter Units/Quarter System

Cal State L.A. credits are expressed in semester units; one semester unit normally represents no less than one hour of class work and two or more hours of outside study per week for one semester. One semester unit is equivalent to 1.5 quarter units, and one quarter unit is equivalent to 0.67 semester units.

Study Load

Undergraduate students must carry a study load of 12 semester units for full-time enrollment certification by the University. The recommended full-time study load for undergraduates is 15 semester  units. Students on scholastic probation must limit their study load to 12 semester units or fewer.  A student on probation may petition the university for a greater study load with the approval of an academic advisor and department/division chair or school director.

Campus Identification Number (CIN)

California State University, Los Angeles randomly assigns a nine-digit Campus Identification Number (CIN) to all students in the University. This number is used as a means of identifying records and offering services pertaining to students. The students’ Social Security Number will continue to be retained for purposes of financial aid eligibility and other debts payable to the institution.

Undergraduate Student Orientation

All freshmen students enrolling for the first time at Cal State L.A. are required to attend an orientation to the University prior to registering for classes for their first semester of attendance. The orientation will provide information to help students gain a better understanding of the various aspects of University life and learn about policies and procedures as well as, skills and knowledge for success. Student will also learn about appropriate courses for their individual program and register for their first semester. More information is available at the Golden Eagle Orientation Website: http://www.calstatela.edu/orientation

Registration

Continuing students at California State University, Los Angeles receive information regarding their registration appointment dates by logging into GET (Golden Eagle Territory). Additional information about registration procedures is provided in the Schedule of Classes, available online each semester before the registration period Web registration (GET) is available to all eligible continuing students.
Students maintain their continuing student status for registration purposes only by attending at least one of the two semesters immediately preceding the semester in which they plan to enroll (excluding the summer term). Students who were admitted and enrolled in one of the last two semesters preceding the semester in which they plan to enroll will also maintain their continuing student status for registration purposes. Absence for more than one of any two consecutive semesters without an approved leave of absence will cancel continuing registration eligibility. See Leaves of Absence later in this chapter.

Attendance in University extension courses does not constitute continuous attendance. Students who attended another college or university during an absence from Cal State L.A., except for a summer session or extension program or approved visitor enrollment at another CSU campus, are required to file an application for admission as a returning student and have official transcripts of work taken sent to the Admissions Office. A nonrefundable application fee is charged. Such students will, if eligible, receive forms to register as returning students.

Students who have graduated with a bachelor’s degree from Cal State L.A. and wish to continue in graduate standing are required to file a new application for graduate admission and will, if eligible, receive forms to register as new students.

Academic Advisement

Academic advisement is required for all new students before or during their first semester in attendance. Freshman students must attend Orientation and will receive basic advisement during their Orientation session. Before registering for their first semester at Cal State L.A., transfer students should consult an advisor in their major department/division/school to plan a program of study. Newly admitted students should bring a copy of all high school and/or college transcripts when seeking advisement. They should consult the Schedule of Classes for a list of academic advisors. After the first advisement session, students must consult an academic advisor at least annually or more often as necessary to enhance academic success. Undergraduate students who, upon admission to the University, are unable to select a specific major shall consult an advisor in the University Academic Advisement Center.

By the end of their first year in residence, students must meet with an academic advisor to develop a degree plan. Because the approved degree plan becomes the basis for determining eligibility for the degree, any change in the student’s degree plan must have an academic advisor’s approval. Annual, or more often as needed, consultation with an academic advisor in the major department/division/school or University Academic Advisement Center is therefore required.

After reaching 60 semester units and before completing 80 semester units, all students are required to meet with an academic advisor to review their progress toward graduation based on an audit of their degree plan. In addition, if students have reached 120 semester units and have not filed a graduation application, they must meet with an academic advisor to develop a plan to help ensure timely and efficient progress toward graduation. The plan will include remaining requirements and dates of future progress checks.

Forms used for change or declaration of major are available online at http://www.calstatela.edu/registrar/office-enrollment-services-0. Students may change their major by consulting an adviser in the appropriate academic department/division/school, and by application through the University Academic Advisement Center. They should be aware, however, that a change in major will require that adjustments be made to their degree plan and may delay graduation.

Undeclared Majors

Upon admission, undergraduate students are encouraged to declare a major. Those who have not selected a specific major shall be designated undeclared majors. Before registering for their first semester at Cal State L.A., undeclared majors shall consult an advisor in the University Academic Advisement Center, Library, Palmer Wing 1040A, to plan a preliminary program of study.

All first time freshmen and transfer students who are admitted with less than 20 semester units shall declare a major by the time they complete 30 semester units in residence or three semesters in residence, whichever comes first.

All transfer students must declare and be accepted into a degree program upon matriculation.

Upon declaring a major, students shall meet with an academic advisor to develop a degree plan.

Final Examinations

Final examinations or final class meetings are required in all courses at the time and place shown in the final examination schedule in the Schedule of Classes. Any exception in time or place must have written approval of the instructor, department/division/school chair or director, and college dean. Students who find it impossible to take a final examination at the scheduled time may, with the written approval of the instructor, department/division/school chair or director, and college dean, have a special final examination administered.

Repeating Courses

Undergraduate students may repeat a course no more than two times (a maximum of 3 times taking the same course). Undergraduate students who wish to repeat an individual course a second time must create an action plan with the appropriate academic advisor and receive approval from the college associate dean or designee of their major course of study. These limits apply to courses completed at Cal State LA, whether as a matriculated student or through the College of Professional and Global Education or Open University. Repeating courses under this policy does not result in the removal of the original record and grade from the transcript.

Individual colleges and departments/divisions/schools/programs may have additional restrictions on repeating courses. Unless otherwise indicated, undergraduate students may not repeat for credit any course already completed with a grade of C (2.00 grade points) or better and post-baccalaureate or graduate students may not repeat for credit any course already completed with a grade of B (3.00 grade points) or better.

Repeating Courses for Grade Replacement

Grade replacement is the circumstance under which the new grade replaces the former grade in terms of the calculation of GPA.  Grade replacement shall not be applicable to courses for which the original grade was a result of a finding of academic dishonesty.

Students may replace up to a maximum of 16 semester units of repeated coursework and this policy is limited to courses taken at Cal State LA, whether taken in a matriculated status or as coursework, completed through the College of Professional and Global Education or Open University. Grade replacement shall occur only when the same or equivalent course is taken a second or third time at Cal State LA.  For purposes of grade replacement, a repeated course is considered equivalent to the original course if the only alteration to the course is its name and/or course number. In the case of different courses with similar content, students must petition the chair of the department offering the original course to verify that the course is an appropriate replacement. In cases where the original course carries a different number of units than the course that will be replacing it, the number of units earned and calculated will be based on the new course.

In computing grade point averages for graduation with a baccalaureate from this institution, units attempted, units earned (if any), and grade points (if any) for up to two previous attempts of the same or equivalent course shall be excluded when conditions specified in this policy are met.

Repeating Courses with “Grades Averaged”

In addition to the 16 semester units for which grade replacement is permitted, undergraduate students may repeat 12 semester units with the grade earned in the repeated course calculated into the student’s overall grade-point average.  The original grade is not replaced by the repeated grade; both grades are used for the calculation of the grade point average and remain on the student’s records.

Academic Renewal

Under certain circumstances, up to two semesters or three quarters of previous undergraduate course work taken at any college may be disregarded from all considerations associated with requirements for the baccalaureate. Detailed eligibility and procedural information is provided in the Schedule of Classes.

The basic criteria are listed below:

• Five years must have elapsed since the completion of the most recent work to be disregarded;
• Any previous removal of work from degree consideration must be included in applying the limits on work that may be disregarded;
• Since completion of the work to be disregarded, students must have maintained the following grade point averages at Cal State L.A. at the time of petition: 3.0 for students with 15-29 semester units completed; 2.5 with 30-44 semester units completed; and 2.0 with 45 or more semester units completed; and
• There must be evidence that the student would find it necessary to complete additional units and enroll for one or more additional semesters to qualify for the baccalaureate if the request was not approved.

Students are advised that they may file a petition to disregard undergraduate course work as described above if their grade point average is lower than C (2.0) in general education, the major, or overall college units attempted (a condition preventing them from qualifying for the degree) and they meet all of the above criteria and conditions.

Honorable Dismissal

Honorable dismissal is granted to all students who are not under financial obligation to the University and who are not under disciplinary probation, suspension, or expulsion. Academic disqualification does not constitute dishonorable dismissal.

Petitions for Waiver of Regulations

Rules and regulations in this catalog have been adopted by the faculty and administration to maintain appropriate academic standards and facilitate the administration of the university’s programs. Students who believe that extenuating circumstances might justify the waiver of a particular regulation or requirement may file a petition at their major department/division/school office, according to established procedures, for consideration by a faculty committee. However, provisions of Title 5, California Code of Regulations, or other state or federal laws and regulations, are not subject to waiver by petition. Detailed information about procedures and regulations governing petitions are found in the Schedule of Classes.

Schedule of Fees:

The CSU makes every effort to keep student costs to a minimum. Tuition and fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after tuition or fees are initially charged or initial payments are made, to increase or modify any listed tuition or fees. All listed fees, other than mandatory systemwide  tuition, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU-listed tuition and fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory systemwide fees tuition will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code).

The costs of attendance at Cal State L.A. are found at http://www.calstatela.edu/financialaid/cost-attendance.
Open University fees are found at http://www.calstatela.edu/openuniversity

Fee Waivers and Exemptions

The California Education Code includes provisions for the waiver or exemption of mandatory systemwide tuition fees as follows:
Section 66025.3 -Dependent eligible to receive assistance under Article 2 of Chapter 4 of Division 4 of the Military and Veterans Code; child of veteran of the United States military who has a service-connected disability, has been killed in service, or has died of a service-connected disability, and meets specified income provisions; dependent, or surviving spouse (who has not remarried) of a member of the California National Guard who, in the line of duty, and while in the active service of the state, was killed, died of a disability resulting from an event that occurred while in the active service of the state, or is permanently disabled as a result of an event that occurred while in the active service of the state; and undergraduate student who is a recipient of a Medal of Honor, or undergraduate student who is a child of a recipient of a Medal of Honor who is no more than 27 years old, meets the income restriction and California residency requirement.

Section 66602 - Qualifying students from the California State University that are appointed by the Governor to serve as Trustees of the California State University for two-year terms.

Section 68120 - Surviving spouse or child of a deceased public law enforcement or fire suppression and prevention employee who was California resident and was killed in the performance of active law enforcement or fire suppression and prevention duties (referred to as Alan Pattee Scholarships), must enrolls as an undergraduate student at the California State University and meets income restriction requirement.

Section 68121 - Qualifying students enrolled in an undergraduate program who are the surviving dependent of any individual killed in the September 11, 2001 terrorist attacks on the World Trade Center in New York City, the Pentagon building in Washington, D.C., or the crash of United Airlines Flight 93 in southwestern Pennsylvania, if the student meets the financial need requirements set forth in Section 69432.7 for the Cal Grant A Program and either the surviving dependent or the individual killed in the attacks was a resident of California on September 11, 2001. Students who may qualify for the above benefits should contact the Admissions/Registrar’s Office for further information and/or an eligibility determination. For more information, contact the Cashiers’ Office, (323) 343-3630.

The California Education Code provides for the following nonresident tuition exemptions:

Section 68075.7 - Nonresident students are exempt from paying nonresident tuition or any other fee that is exclusively applicable to nonresident students if they (1) reside in California, (2) meet the definition of “covered individual” as defined in subsection (c) of Section 3679 of Title 38 of the United States Code, as that provision read on July 1, 2015; and (3) are eligible for education benefits under either the federal Montgomery GI Bill-Active Duty program or the Post-9/11 GI Bill program as each read on July 1, 2015.

Section 68122 - Students who are victims of trafficking, domestic violence, and other serious crimes who have been granted T or U visa status shall be exempt from paying nonresident tuition to the same extent as individuals who are admitted to the United States as refugees under Section 1157 of Title 8 of the United States Code.

Section 68130.5 - Students who are not residents of California are exempt from paying nonresident tuition if they (1) (a) attended high school in California for three or more years, or (b) attained credits earned from a California high school equivalent to three or more years of full-time high school coursework and a total of three or more years of attendance in California elementary schools, California secondary schools, or a combination of those schools; (2) graduated from a California high school or attained the equivalent; and (3) registered as an entering student or are currently enrolled at a CSU campus. In addition, students without lawful immigration status will be required to file an affidavit stating that they have filed an application to legalize their immigration status, or will file an application as soon as they are eligible to do so. This exemption from paying nonresident tuition does not apply to students who are non-immigrant aliens within the meaning of 8 United States Code 1101(a)(15), except as provided by Section 68122 above.

Nonresident Teaching Credential Waiver

Nonresident tuition fees may be waived for persons who hold a valid California credential and are employed by a public school district in this state in a full-time position requiring certification. Eligible persons must meet at least one of the following conditions:

• hold a provisional credential and enroll in courses necessary to obtain another type of credential authorizing service in the public schools;
• hold a partial credential and enroll in courses necessary to fulfill postponed credential requirements; or
• enroll in courses necessary to fulfill requirements for a fifth year of study as prescribed at Cal State L.A.

Credit Cards:

Credit cards may be used for payment of student tuition and fees on-line at https://commerce.cashnet.com/csulapay

Refund of Mandatory Fees, Including Nonresident Tuition

Regulations governing the refund of mandatory fees, including nonresident tuition, for students enrolling at the California State University are included in Section 41802 of Title 5, California Code of Regulations. For purposes of the refund policy, mandatory fees are defined as those systemwide and campus fees that are required to be paid in order to enroll in state-supported academic programs at the California State University. Refunds of fees and tuition charges for self-support, special session, and extended studies programs or courses at the California State University are governed by a separate policy established by the University, available from the College of Professional and Global Education.

In order to receive a full refund of mandatory fees, less an administrative charge established by the campus, including nonresident tuition, a student must cancel registration or drop all courses prior to the first day of instruction for the term. Information on procedures and deadlines for canceling registration and dropping classes is available in the Schedule of Classes.

For state-supported semesters, quarters, and non-standard terms or courses of four (4) weeks or more, a student who withdraws during the term in accordance with the university’s established procedures or drops all courses prior to the campus-designated drop period will receive a refund of mandatory fees, including nonresident tuition, based on the portion of the term during which the student was enrolled. No student withdrawing after the 60 percent point in the term will be entitled to a refund of any mandatory fees or nonresident tuition.
 

A student who, within the campus designated drop period and in accordance with the campus procedures, drops units resulting in a lower tuition and/or mandatory fee obligation shall be entitled to a refund of applicable tuition and mandatory fees less an administrative charge established by the campus.

For state-supported non-standard terms or courses of less than four (4) weeks, no refunds of mandatory fees and nonresident tuition will be made unless a student cancels registration or drops all classes in accordance with the university’s established procedures and deadlines, prior to the first day of instruction for state-supported non-standard terms or courses or prior to the first meeting for courses of less than four (4) weeks.

Students will also receive a refund of mandatory fees, including nonresident tuition, under the following circumstances:

• The fees were assessed or collected in error;
• The University canceled the course for which the fees were assessed or collected;
• The University makes a delayed decision that the student was not eligible to enroll in the term for which mandatory fees were assessed and collected and the delayed decision was not due to incomplete or inaccurate information provided by the student; or
• The student was activated for compulsory military service.

Students who are not entitled to a refund as described above may petition the university for a refund demonstrating exceptional circumstances and the chief financial officer of the university or designee may authorize a refund if he or she determines that the fees and tuition were not earned by the university.

Information concerning any aspect of the refund of fees may be obtained from Student Financial Services, Administration 128, (323) 343-3630.

Disenrollment

Students who have a tuition and fees obligation to the University will be billed. Payment must be made by the due date printed on the billing statement. Failure to pay by the established deadline is cause for disenrollment because of incomplete payment of tuition and fees. Disenrollment means the permanent loss of credit for classes taken for the semester involved. There is no refund of any fees already paid for the semester involved.

Students who fail to complete all required subcollegiate (“remedial”) courses during their first year at Cal State L.A. will be disenrolled from the University in compliance with the CSU Chancellor’s Office Executive Order 665.

State University Installment Plan

The CSU is now authorized to collect State University Fee and Nonresident Tuition in installment payments. For additional information about this plan, please see http://www.calstatela.edu/univ/sfinserv/slsc.php .

Fees and Debts Owed to the Institution

Should a student or former student fail to pay a fee or a debt owed to the institution, including tuition and student charges, the institution may “withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise or any combination of the above from any person owing a debt” until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).

Prospective students who register for courses offered by the university are obligated for the payment of charges and fees associated with registration for those courses. Failure to cancel registration in any course for an academic term prior to the first day of the academic term gives rise to an obligation to pay student charges and fees including any tuition for the reservation of space in the course.

The institution may withhold permission to register or to receive official transcripts of grades or other services offered by the institution from anyone owing fees or another debt to the institution. The institution may also report the debt to a credit bureau, offset the amount due against any future state tax refunds due the student, refer the debt to an outside collection agency and/or charge the student actual and reasonable collection costs, including reasonable attorney fees if litigation is necessary, in collecting any amount not paid when due.

If a person believes he or she does not owe all or part of an asserted unpaid obligation, that person may contact the campus cashier’s office. The cashiers office, or another office on campus to which the cashiers office may refer the person, will review all pertinent information provided by the person and available to the campus and will advise the person of its conclusions.

Credit Cards

Credit cards may be used for payment of student fees on-line at https://commerce.cashnet.com/csulapay .

Categories of Enrollment

Credit by Examination

Undergraduate students in good standing and officially enrolled in one or more residence courses may challenge courses by taking examinations developed at the campus. Examinations are interpreted broadly to include whatever activity, test, or demonstration an instructor deems appropriate to evaluate comprehension, skills, or knowledge required by the course objectives. Credit shall be granted to students who pass examinations that have been approved for credit systemwide. These include the Advanced Placement Examinations, the CSU English Equivalency Examination, and some CLEP examinations.

Approval of the chair of the department/division/school that offers the course and an instructor for the course is required. Forms for approval are available in Enrollment Services, Administration 409, and must be filed with the Records Office by the eighth week of the semester in which the examination is taken. Additional fees must be paid if the added units alter the total fees due for the semester.

Credit by examination is restricted to undergraduate and graduate courses listed in this catalog. It is without unit limit, but does not count as residence credit. Such credit is not treated as part of the student’s workload during a regular quarter and therefore does not require approval for excess study load. Grades received by examination are recorded as final grades on the permanent academic record and are designated as earned through credit by examination.

Credit earned by examination at another accredited institution is accepted upon transfer, if the units have been accepted by the previous institution as equivalent to specific courses and are not in violation of any other regulations.

Visitors within California State University (CSU)

Students who are enrolled at any CSU campus may transfer temporarily to another CSU campus in visitor status if they have completed 12 units with a minimum C (2.0) grade point average at the home campus, are in good standing, and are eligible to register in continuing status. Visitors are approved for one term only, subject to space availability and registration priority policies at the host campus. Enrollment as a visitor may be repeated after re-enrollment at the home campus. This opportunity may be particularly valuable to students whose educational progress can be enhanced or expedited by attending a summer term at Cal State L.A. Concurrent enrollment (see below) is not permitted during visitor status. Visitor applications may be obtained at Student Affairs 101.

Concurrent Enrollment within CSU

Students who are enrolled at any CSU campus may enroll concurrently at another CSU campus if they have completed 12 units at the home campus with a C (2.0) grade point average and are in good standing. Concurrent enrollment is approved for a specific term, subject to space availability and registration priority policies at the host campus. Because of overlap in academic terms of campuses on semester and quarter calendars, concurrent enrollment is subject to combinations and conditions described in the concurrent enrollment application forms available at Student Affairs 101.

Open University

Enrollment through Open University, administered by the College of Professional and Global Education, permits nonmatriculated students to enroll in certain University classes on a space available basis; however, matriculated students in the University who are in continuing status (i.e., students who have registered for at least one of the previous two semesters) may not enroll in degree credit-granting classes offered under state support and made available to students by the College of Professional and Global Education through Open University.

Audit Registration

Regularly enrolled students may register for classes in audit status through add/drop (program change) procedures only as indicated in the Schedule of Classes for audit registration. Such registrations are subject to the same fee regulations as registration for credit, and fees must be paid at the time of registration. Registration for a course in audit status is subject to approval of the instructor and is permitted only after students who desire to enroll on a credit basis have had an opportunity to do so.

Regular class attendance is expected, but audit registrants are not required to complete assignments or take examinations. An audit registration may not be changed to a credit registration after the last day to add classes. No entry about audit registration is made on student grade reports or transcripts.

Dual Registration

Undergraduate students who wish to take classes at another accredited college or university, not within The California State University, while enrolled at Cal State L.A. must file a Notification of Dual Registration at Student Affairs 101 by the end of the fifth week of the semester involved. This notification must be endorsed by the student’s Cal State L.A. major department/division/school academic adviser and the department/division/school chair or director for the course(s) involved. Students are advised, also, to consult official evaluators and advisers at the non-CSU campuses where the work is taken to ensure the transferability of course work. Courses so taken are subject to all regulations and limitations governing transfer credit. To receive bachelor’s degree credit for such course work, students must have official transcripts forwarded to the Admissions Office upon completion of the course work.

Change of Program

Students are strongly advised to select classes carefully and to avoid the undesirable necessity of changing their program of study. Adding and dropping classes, including changing sections in the same course, may be done only in accordance with policies, procedures, and time limits stated in the Schedule of Classes. Students who fail to follow these procedures incur the risk of a grade of F or WU.

Missed Class Time and Makeup Policy

Students are responsible for adhering to the attendance policy set by the instructor. It is the students’ responsibility to make themselves aware of each faculty member’s guidelines by carefully reading the syllabus.

Not attending a course does not constitute an official drop or withdrawal. It is each student’s responsibility to drop or withdraw officially from the class, meeting all University deadlines. Faculty members may drop students who fail to attend class during the first class meeting of the semester (see Policy on Exclusion from Class). However, students should not presume that they will be dropped by the faculty member. Students who have registered for a class, but never attended, should verify whether or not they are officially enrolled.

EXCUSED ABSENCES

Students may have a valid reason to miss a class. When any of the following reasons directly conflict with class meeting times, faculty shall consider an excused absence and no penalty shall be accrued.  Students are responsible for informing faculty members of the reason for the absence and for arranging to make up missed assignments, tests, quizzes, and class work insofar as this is possible. Excused absences include, but are not limited to:   

• Death, injury, or serious illness of a close relation
• Religious reasons (California Education Code section 89320)
• Jury duty or government obligation
• University sanctioned or approved activities (examples include: artistic performances, forensics presentations,
• participation in research conferences, intercollegiate athletic activities, student government, required class field trips, etc.)

Faculty members may consider other grounds for excused absences. Faculty members may require students to provide documentation for excused absences.

EXTENDED ABSENCES

There are numerous classes offered on campus where attendance is crucial since student participation is essential. Absence from these courses may impact the work and participation of other students. Students who anticipate extended or multiple absences during a particular semester should consult with their advisor and the faculty member before enrolling in any class to determine whether it will be possible to complete the requirements for the course. Students who realize after enrollment that they will have extended or multiple absences should consult with the faculty member to see whether it will be possible to complete the course requirements.

NOTIFICATION

The earliest possible notification is preferred. In some circumstances, it may be possible for the student to notify the faculty member of anticipated absences (e.g. for religious reasons or for scheduled athletic events) during the first week of enrollment. Advance notification (minimally one week in advance) is required for the following absences:

• Jury duty and other government obligation
• Religious reasons
• University sanctioned or approved activities

A student who expects to be absent from the University for any valid reason, and who has found it difficult to inform the instructor, should notify the academic department office. The department office shall notify the student’s instructors of the nature and duration of the absence. This notice is for the instructor’s information only and does not relieve the student of contacting instructors as soon as possible. It also remains the responsibility of the student to arrange with instructors to make up any academic work missed.

Withdrawals and Leaves

Add and Drop Deadlines and Limit on Number of Withdrawals

(Senate: 7/31/73, 10/13/81, 10/19/10, 6/22/16; President: 8/9/73, 10/15/81, 11/18/10, 8/16/16)

Students may add and drop classes without restriction or record through the first 15% of an instructional period.  

Drops occurring after the first 15% of an instructional period and prior to the last 20% of an instruction period are considered withdrawals and shall be recorded with a grade of “W” on the student’s permanent record transcript.  Withdrawals are permitted only for serious and compelling reasons. The student must complete a drop request form, state the reason for withdrawal, and obtain the signatures of the course instructor and the department/division chair or school director.  Records of such approvals shall be maintained in accordance with campus record retention policy.  Undergraduate students may withdraw from no more than 18 semester-units (27 quarter-units) attempted at Cal State Los Angeles.

Withdrawals shall not be permitted during the final 20% of instructional period except where the cause of withdrawal is due to circumstances clearly beyond the student’s control (e.g. serious illness, accident, job transfer, military deployment, etc.) and the assignment of an incomplete is not practicable.  Withdrawals of this sort may involve total withdrawal from the University or may involve only one course, except that course grade and credit or an incomplete may be assigned for courses in which sufficient work has been completed to permit an evaluation to be made.  Requests for permission to withdraw under these circumstances shall be handled and filed as indicated in the preceding paragraph, except that such requests must also be approved by the appropriate college dean.  Such withdrawals shall not count against the 18 semester-unit maximum.

The department/division chair or school director may approve a withdrawal for a student without first obtaining the instructor’s signature when the student and the chair and/or director have been unable to contact the instructor after a reasonable good faith effort.  In these cases, the chair or director shall notify the instructor of the action and its justification.

Add and drop activity occurring on or after the first day of instruction may incur late payment fees and refund limitations as specified by the office of student financial services and the center for student financial aid and scholarships.

Cancellation of Registration or Withdrawal from the Institution

Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the university’s official withdrawal procedures. Failure to follow formal university procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses and the need to apply for readmission before being permitted to enroll in another academic term. Information on canceling registration and withdrawal procedures is available at Administration 409 or by writing a personal request to the Office of Enrollment Services.

Students who receive financial aid funds must consult with a financial aid officer prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. Students who have received financial aid and withdraw from the institution during the academic term or payment period may need to return or repay some or all of the funds received, which may result in a debt owed to the institution.

Credit Hour

As of July 1, 2011 federal law (Title 34, Code of Federal Regulations, sections 600.2 and 600.4) requires all accredited institutions to comply with the federal definition of the credit hour. For all CSU degree programs and courses bearing academic credit, the “credit hour” is defined as “the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or

2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.”

A credit hour is assumed to be a 50-minute period. In courses in which “seat time” does not apply, a credit hour may be measured by an equivalent amount of work, as demonstrated by student achievement.

Leaves of Absence

Students may petition for a leave of absence for such reasons as professional or academic opportunities, like travel or study abroad; employment related to educational goals and major fields of study or participation in field study or research projects; medical reasons, including pregnancy, major surgery, and other health-related circumstances; and financial reasons, such as the necessity to work for a specified period to resume study with adequate resources. Petition forms are available at Administration 409.

Evaluation of petitions for leaves of absence takes into account the student’s stated plans and the extent to which a leave would contribute to educational objectives. Students are expected to plan their time of return and their activities during the leave. They must also state why it is critical to remain in continuous residence. In the case of medical or financial leaves, they must state how they plan to remain current with or advance in their academic field.

Undergraduate students may request a leave for no fewer than 2 and no more than 4 semesters. Graduate students are granted a maximum of 2 semesters , subject to renewal. Continuing students’ allowed absence of 1 semester is included in these maximums.

Petitions must be filed at Administration 409 after action by the department/division/school chair or director (also the college graduate dean in the case of graduate students) no later than 5 weeks before the end of the semester before the proposed leave. Approval entitles students to continuing status for registration purposes if they return no later than the semester specified in their petition. Continuing students who return from a leave are entitled to priority registration privileges and are not required to file an application for readmission.

Undergraduate students retain current catalog requirements for graduation; classified postbaccalaureate and graduate students retain classified standing. Unclassified postbaccalaureate and conditionally classified graduate students who have an approved program on file in their college graduate studies office are subject to the conditions of those programs. All others are subject to the requirements in effect when they return.

Transcript of Academic Record

A transcript of Cal State L.A. course work is issued upon request by the student. For the three options for ordering an official transcript and the accompanying charges, see http://www.calstatela.edu/registrar/university-records-office

Copies normally are mailed one week after receipt of request. However, requests that specify inclusion of grades just earned or verification of a degree just awarded cannot be filled until two to three weeks after the end of the semester.

Course Numbering System

Course Numbers

A four digit number is used to identify the course. The numbering of courses, and especially the assignment of level, is primarily a matter of tradition and faculty judgment. Some departments may choose to utilize the second and third digits of the course number to indicate categories of related courses within a program.

Sub collegiate, undergraduate, graduate, and noncredit courses are numbered as shown below.

0000-0999 Subcollegiate level (no credit allowed toward requirements for academic degrees).

1000-2999 Lower division courses (freshman and sophomore level).

3000-3999 Upper division courses (junior and senior level) that do not earn graduate credit.

4000-4999 Upper division courses (junior and senior level) that may earn graduate credit for graduate students.

5000-5999 Graduate courses (graduate level).

6000-6999 Specialized graduate courses for postgraduate students matriculated in the joint Ph.D. program in Special Education or in any other approved doctoral program.

*7000-7999 Courses intended primarily for undergraduate students.

*8000-8999 Highly specialized courses intended primarily for graduate students.

9000-9999  Noncredit courses open to graduate students only.

*Courses for Extension Credit
Extension credit courses, which bear 7000 and 8000 series numbers, are highly specialized and have general acceptability for professional advancement. One extension credit unit is equivalent to the same number of contact hours and the same number of non-contact hours required for one unit of degree credit. An academic department may allow up to a maximum of 24 semester units of extension credit to be applied toward degree requirements. Courses in the 7000 and 8000 series are not listed in this catalog. Their descriptions can be obtained from the College of Professional and Global Education.

Course Suffixes

Some course numbers may have letter suffixes and some are standard throughout the University. These suffixes may be used to indicate special uses of the course within a particular department. However, to the extent possible, departments are encouraged to rely upon the four digit course number and the catalog description to convey the purpose and any special criteria or circumstances related to the offering of a specific course.

A, B, C, D, E A sequence of courses in which A must be taken before B, B before C, etc., unless description indicates otherwise. H Specifically designed for Honors College students

Course Prerequisites and Corequisites

Students are responsible for fulfilling prerequisites and corequisites. The instructor and department/division/school have the authority to waive specific prerequisites and/or corequisites for students who have completed equivalent courses at another institution, who have had  equivalent experience (such as work experience), or who possess the requisite skills to proceed with the work of the course. Students should consult the instructor before registering to determine whether the course(s) or experience they present will justify waiver of the stated prerequisite(s) and/or corequisite(s).

Course Abbreviations

Each academic discipline has an official course abbreviation that is used to identify the discipline in this catalog; on grade reports, transcripts, major program sheets, and many other documents; and in the Schedule of Classes. These course abbreviations, which are listed below, must be used on all program change forms.

Grading System

Undergraduate Grades

Graduate and Postbaccalaureate Grades*

Explanation of Undergraduate Course Grades*

Definitions of Administrative Grading Symbols

Marks other than letter grades used to indicate status in courses undertaken have the following meanings:

CR is used to denote “passed with credit” when no traditional letter grade is given, is assigned to undergraduate grades of C (grade point 2.0 or higher) or better and to graduate grades of B (grade point 3.0 or higher) or better. CR grades are not included in the calculation of the grade point average.

NC is used to denote “no credit” when no traditional letter grade is given, is assigned to undergraduate grades lower than C (grade point lower than 2.0) and to graduate grades lower than B (grade point lower than 3.0). NC grades are not included in the calculation of the grade point average.

RP (Report in Progress) is used for thesis, project, dissertation, and similar approved courses in which assigned work frequently extends beyond one academic term-and may include enrollment in more than one term. The RP indicates that the student’s performance has been evaluated and found to be satisfactory but that further work must be completed before a final grade (or grades) can properly be assigned for any part of the course. Enrollment for more units of credit than the total number of units that can be applied toward the fulfillment of the student’s educational objective is prohibited. The RP symbol shall be replaced with the appropriate final grade within one year of its assignment except for courses associated with the master’s degree thesis (courses numbered 5970, 5980, 5990, and 9000) and with the doctoral dissertation (courses numbered 6980 and 6990) in which case the time limit shall be five years. An RP does not add earned units and does not affect grade point average calculations.
An RP that has not been replaced by a final grade within the prescribed time limit for the course shall be changed to NC. Extensions of time to remove RP grades may be granted by the Curriculum Subcommittee (for undergraduate courses) or the appropriate College Graduate Dean (for graduate courses) for contingencies such as-but not limited to-military service and health problems of an incapacitating nature verified by a physician’s statement.

W (Withdrawal) indicates that a student was permitted to drop a course after the “no-record drop” deadline with the approval of the instructor and the department/division/school chair or director. The W carries no connotation of quality of student performance and is not used in calculating grade point averages.

RD (Report Delayed) this symbol is used exclusively by the Registrar when a delay in the reporting of a grade is caused by circumstances that are beyond the student’s control. The symbol does not imply any academic evaluation. Any “RD” grade must be cleared before the degree can be awarded. Once the degree has been posted, no grade changes can be made to the record.

I (Incomplete) is an interim grade designed for students who are passing but who through extenuating circumstances have not been able to complete a portion of the work required for the course. An Incomplete grade shall be assigned at the discretion of the faculty member only when the faculty member concludes that a clearly identifiable portion of course requirements cannot be met within the academic term for unforeseen reasons. An Incomplete shall not be assigned when it is necessary for the student to attend a major portion of the class when it is next offered. An Incomplete is also prohibited where the normal practice requires extension of course requirements beyond the close of the term, e.g., thesis or project type courses. In such cases, the use of the “RP” symbol is required.

A student may not re-enroll in a course for which he or she has received an “I” until that “I” has been converted to a grade other than “I”; e.g., A-F, IC.
It is the responsibility of the student to request a grade of Incomplete from the instructor and to determine from the instructor the remaining course requirements that must be satisfied to remove the Incomplete.

The conditions for removal of the Incomplete including due date shall be specified in writing by the instructor and given to the student with a copy placed on file with the appropriate campus officer until the Incomplete is removed or the time limit for removal has passed. This “Incomplete Grade Agreement” must specify the outstanding course requirements and the final grade to be given based on the evaluation of the outstanding work. This time limitation applies whether or not the student maintains continuous attendance.

An Incomplete grade may be removed by completing the outstanding work by the date specified on the Incomplete Grade Agreement which shall be within one calendar year after the end of the quarter in which the Incomplete grade was assigned. An Incomplete that is made up within the time period allowed will be replaced on the student’s permanent academic record by the letter grade earned followed by an indication that the original grade was an Incomplete and the date that the Incomplete was removed.

Where department policy requires assignment of final grades on the basis of multiple demonstrations of competency by the student, it may be appropriate for a faculty member to submit a letter grade to be assigned in the event the Incomplete is not made up within one year. If the Incomplete is not converted to a credit-bearing grade within the prescribed time limit, or any extension thereof, it shall be counted as a failing grade in calculating grade point average and progress points unless the faculty member has assigned another grade in accordance with campus policy. An Incomplete shall be converted to the appropriate grade or symbol within one year following the end of the term during which it was assigned. However an extension of the one-year time limit may be granted by petition for contingencies such as intervening military service or serious health or personal problems. Any petition for extension of time to remove an Incomplete must be filed within one calendar year immediately after the end of the term in which it was assigned. A petition must include documentation establishing the reasons the course could not be completed prior to the expiration of the initial one year period. Petitions must be signed by the course instructor with an indication whether the instructor recommends the petition be approved or denied. The final decision regarding extension of Incomplete grades rests with the Deans of Graduate or Undergraduate Studies, as appropriate.

An Incomplete that is not removed within the time period allowed will appear on the student’s permanent academic record as an “Incomplete Charged” (see next).

IC (Incomplete Charged) indicates that an Incomplete has not been removed within the time period allowed and the grade for that course will appear on the student’s permanent academic record as an “Incomplete Charged” and will be counted as an F in grade point average calculations, unless the student was enrolled on a credit/no credit basis, in which case the default grade will be a grade of No Credit (NC). An Incomplete that is not removed before the degree is awarded will be charged as an F in the grade point average calculations. Upon expiration of an Incomplete grade, unless the instructor has submitted a letter grade to be assigned upon expiration of the Incomplete, the student’s permanent academic record will be modified to reflect the number of units attempted and zero units earned.

WU (Unauthorized Withdrawal) indicates that an enrolled student did not withdraw from the course but failed to complete course requirements. It is used when, in the opinion of the instructor, completed assignments or course activities or both were insufficient to make normal evaluation of academic performance possible. For purposes of grade point average this symbol is equivalent to an F.

Nontraditional Grading Options

Undergraduates may choose to receive grades on a nontraditional basis, either A, B, C, NC, or CR/NC, under specified conditions. Some courses are graded only nontraditionally, as shown in course descriptions. In addition, students in good standing who have completed at least 9 semester units at Cal State L.A. and students admitted with upper division standing may elect to have some courses graded on either the traditional or the nontraditional basis. CR and NC grades are not included in grade point average computations.

CR/NC Option. Courses for which a student may not elect to be graded on a CR/NC basis are those courses required in the student’s major, minor, or credential program and other courses selected to meet general education requirements. A maximum of 30 semester units may be graded CR/NC, whether elected or designated. A maximum of 6 semester units elected CR/NC may be taken in any single semester.

A, B, C/NC Option. Courses for which a student may not elect to be graded A, B, C/NC are those required in the student’s major, minor, or credential program; however, any general education or elective course may be taken with A, B, C/NC grading. A maximum of 30 semester units within the total degree program may be graded A, B, C, NC, whether elected or designated.

Students may elect to register for a course with a nontraditional grading option up to the last date in the semester to add classes. The decision to elect an option is irrevocable. Academic standards are identical for all students who are enrolled in a course, irrespective of the grading option. Instructors are not notified that students have elected nontraditional grading options in their courses; traditional grades are reported and are converted as needed to CR or NC by the Registrar.

Scholastic Status of Undergraduate Students

Grades Required for Credit

Students are advised that they receive no credit for any course in which they do not earn a grade of D- or higher.

Grade Point Average Requirements

Undergraduate students are expected to maintain a C (2.0) average in all courses attempted at Cal State L.A. and any other college or university attended and to make satisfactory progress toward their academic objectives. Students who receive financial aid should inform themselves of additional criteria defining satisfactory progress by consulting the Center for Student Financial Aid and Scholarships.

Grade Point Average

The grade point average (GPA) is computed by dividing the total number of grade points earned by the total number of units attempted. Grade points are assigned for each unit of course work undertaken, as indicated in the Explanation of Undergraduate Course Grades table above. CR and NC grades are not included in grade point average computations.

Probation for Undergraduate Students

Probation is determined separately for academic and administrative-academic deficiencies. Students’ probation status is indicated on their class grades for the term viewable online in GET under Academic Standing.

Administrative-Academic Probation

The Office of the Chancellor has made provision whereby students may be placed on administrative-academic probation for any of the following reasons:

• Withdrawal from all or a substantial portion of courses for which they registered in two successive semesters or in any three semesters.
• Repeated failure to progress toward a stated degree or program objective when such failure is within their control.
• Failure to comply, after due notice, with a routine academic requirement or regulation.

Written notice is given of the conditions required for removal from administrative- academic probation, as well as circumstances that would lead to disqualification if probation is not rectified.

Academic Probation

Students are placed on academic probation at the end of a semester if either their grade point average at Cal State L.A. or their cumulative grade point average in all college work attempted falls below C (2.0).  They remain on academic probation until their Cal State L.A. and cumulative grade point average is 2.0 or higher or until they are disqualified in accordance with the regulations for academic disqualification.

Disqualification of Undergraduate Students

Disqualification is determined separately for academic and administrative-academic deficiencies. Students’ disqualification status is indicated on their grade report.

Academic Disqualification

Students already on probation or special probation whose Cal State L.A. or cumulative grade point average reaches the following levels are disqualified:

Administrative-Academic Disqualification

The Office of the Chancellor has made provision whereby students placed on administrative-academic probation may be disqualified for any of the following reasons:

• The conditions for removal of administrative-academic probation are not met within the period specified.
• Students become subject to academic probation while on administrative-academic probation.
• Students become subject to a new administrative-academic probation period for the same or similar reasons of a previous probationary period, although not currently in such status.

Notification of Disqualification

Students’ notices of disqualification appear on their unofficial transcript in GET. Students who wish to appeal their disqualification should refer to Immediate Reinstatement below. Disqualified students are required to arrange an exit interview with their academic adviser to establish readmission requirements. Undeclared majors will hold this exit interview with their assigned adviser in the University Academic Advisement Center.

Special Probation

Continuing students who have been disqualified may petition to remain as matriculated students on special probation. To be eligible for special probation, disqualified students must complete the disqualification interview with their academic advisor and obtain the advisor’s approval. The advisor must specify on the special probation petition the terms and conditions under which the student will be eligible to be returned to and to remain in matriculated status, such as courses to be repeated, courses to be completed, GPA requirements, and any required workshops and/or tutoring.

A student’s initial petition for special probation must be approved by the appropriate department chair, division chair, school director. Subsequent petitions for special probation must be approved as well by the appropriate college or university dean for that student. Students’ approved special probation petitions must be received in enrollment services by the specified deadline.

All disqualified students who are placed on special probation are required to earn better than a C (2.0) grade point average each semester until their grade point average is increased to a level that is higher than that which would normally cause them to be disqualified according to their class level, at which time they would be switched from special probation to probation.

Readmission of Disqualified Students

Students who are not eligible for or are denied special probation may petition for readmission. Readmission after disqualification is not automatic. Disqualified students will not be considered for readmission until at least two semesters have elapsed. Students will be eligible for readmission when they have satisfied the terms and conditions established during the disqualification interview as documented in the student’s file by the academic advisor, provided that they meet or exceed the following minimum Cal State L.A. and cumulative grade point averages for their class level when they apply:

Class Level                                             Grade Point Average
Freshmen (0-29 units completed)………….1.50
Sophomores (30-59 units completed)……..1.70
Juniors (60-89 units completed)…………..1.85
Seniors (90+ units completed)…………….1.95

Units earned at an accredited higher education institution while under disqualification can be used to raise the cumulative grade point average above the minimum required for admission. However, any deficiency in the Cal State L.A. grade point average may only be corrected by completing Cal State L.A. courses through Open University or special sessions offered by the College of Professional and Global Education. Students who have not previously been placed on special probation and whose grade point averages do not meet these minimum criteria may be considered for readmission with special probation with the approval of their college dean.

Students who wish to request readmission must provide evidence to their advisor that they have met the terms and conditions specified in their disqualification interview, including official transcripts of all transfer work attempted since disqualification. Advisors who support the request for readmission must specify on the petition for readmission a plan for attaining good academic standing. Students requesting readmission must obtain approval for readmission from the department, division, or school and the college from which they were disqualified. The University Academic Advisement Center and the Office of Undergraduate Studies will rule on petitions for readmission of disqualified students with undeclared majors.

Disqualified students must file their application for readmission to the University before the appropriate admissions deadline.

Students who are enrolled but not officially reinstated for the semester after disqualification should file a request for complete withdrawal and full refund of fees by the end of the third week of the semester. Official withdrawal and refund application forms are available at Administration 409. Complete withdrawal may also be accomplished by writing to the Registrar’s Office. Registration will be cancelled for disqualified students who are enrolled and do not file a withdrawal request; fees are not returned in these cases.

Disenrollment for Failure to Complete Required  Developmental Courses/Activities

Executive Order 665 requires that all first-time entering students in the California State University system who are not exempt from the English Placement Test (EPT) and the Entry Level Math (ELM) exam take these exams before enrolling in any courses and, if remediation is required, enroll in appropriate English and/or math course(s) in their first semester of attendance. The policy stipulates that students must continue to enroll in appropriate level course(s)/activities each term until they are eligible for college level English and/or math. Those students who have not completed their developmental courses/activities within one year of matriculation are subject to disenrollment.

Scholastic Status of Graduate and Postbaccalaureate Students

Grades Required for Credit

Graduate students are advised that they receive no credit for any course in which they do not earn a grade of C or higher. Grades of C- and below are considered failing grades in all graduate programs.

Grade Point Requirements

Graduate students are expected to maintain a B (3.0) average in all courses attempted at Cal State L.A. and any other college or university attended and to make satisfactory progress toward their academic objectives. Students who receive financial aid should inform themselves of additional criteria defining satisfactory progress by consulting the Center for Student Financial Aid.

Postbaccalaureate students are expected to maintain a 2.5 average in all courses attempted at Cal State L.A. and any other college or university attended and to make satisfactory progress toward their academic objectives.

Grade Point Average

The grade point average (GPA) is computed by dividing the total number of grade points earned by the total number of units taken for GPA. Grade points are assigned for each unit of course work undertaken, as indicated in the Explanation of Grades table below.

Thus, students who earn a grade of C in a 3-unit course have 3 grade points fewer than the number they would have earned with a grade of B and are, therefore, deficient 3 grade points from a B average (-3 grade points). Students who earn an A grade in a 3-unit course have 3 grade points more than they would have earned with a B grade (+3 grade points). The overall grade point deficiency or surplus can be computed by assigning the number of plus or minus grade points for each unit attempted and adding algebraically. CR and NC grades are not included in grade point average computations.

Academic Probation for Postbaccalaureate and Graduate Students

Postbaccalaureate and graduate students are subject to academic probation if their grade point average falls below the levels specified below either in course work on their master’s degree program or in all units completed after becoming classified, whether or not the course work is taken at Cal State L.A.

• Classified and conditionally classified graduate students are expected to maintain a b (3.0) grade point average in course work on their master’s degree program and in all courses completed after admission to the program.
• Postbaccalaureate classified and postbaccalaureate unclassified students are expected to maintain a 2.5 grade point average in all course work taken after admission to Cal State L.A., whether or not the course work is taken at Cal State L.A.

Administrative-Academic Probation.

The Office of the Chancellor has made provision whereby students may be placed on administrative-academic probation for any of the following reasons:

• Withdrawal from all or a substantial portion of courses for which they registered in two successive semesters or in any three semesters.
• Repeated failure to progress toward a stated degree or program objective when such failure is within their control.
• Failure to comply, after due notice, with a routine academic requirement or regulation.

Notice is given in writing of the conditions for removal from administrative-academic probation, as well as circumstances that would lead to disqualification should probation conditions not be rectified.

Disqualification Regulations for Postbaccalaureate and Graduate Students

Postbaccalaureate and graduate students who are on academic probation and who do not meet the requirements of their probation are subject to disqualification in accordance with the following guidelines:

• Classified and conditionally classified graduate students who are on academic probation are subject to disqualification from pursuing the master’s degree program in which they were classified if after being placed on scholastic probation they do not raise their average to B (3.0) after completion of 12 semester units or two semesters in residence, whichever comes later.
• Classified and conditionally classified graduate students whose grade point average falls more than nine grade points below B (3.0) will be disqualified from pursuing the master’s degree program in which they were classified.
• Students who are disqualified from a master’s degree program may not reenter that program. They may be admitted to another program only on the recommendation of the new major department/division concerned and with the approval of the appropriate college graduate dean.
• Postbaccalaureate classified and postbaccalaureate unclassified students who are on academic probation are subject to disqualification from pursuing course work at Cal State L.A. IF they do not raise their average to 2.5 after completion of 12 semester units or two semesters in residence, whichever comes later.
• All units earned in the semester in which the twelth unit is completed will be used in computing the grade point average.
• Students disqualified for scholarship deficiency may not enroll in any regular semester at Cal State L.A. without permission from the appropriate college graduate dean and may be denied admission to other educational programs operated or sponsored by the campus.
• Students who are enrolled in graduate degree programs, credential programs, and postbaccalaureate credit certificate programs are not eligible for Academic Renewal.
• Postbaccalaureate students who are pursuing a second or subsequent baccalaureate are subject to the same probation and disqualification standards as seniors. These are outlined in the Procedures and Regulations section near the front of this catalog.

The Office of the Chancellor has made provision whereby postbaccalaureate and graduate students who are on academic-administrative probation may be disqualified for any of the following reasons:

• The conditions for removal of administrative-academic probation are not met within the period specified.
• Students become subject to academic probation while on administrative-academic probation.
• Students become subject to a new administrative-academic probation period for the same or similar reasons of a previous probationary period, although not currently in such status.

Student Conduct: Rights and Responsibilities

Standards for Student Conduct

The University is committed to maintaining a safe and healthy living and learning environment for students, faculty, and staff. Each member of the campus community should choose behaviors that contribute toward this end. Students are expected to be good citizens and to engage in responsible behaviors that reflect well upon their university, to be civil to one another and to others in the campus community, and to contribute positively to student and university life.

Student behavior that is not consistent with the Student Conduct Code (Subsection 41301 of Title 5, California Code of Regulations) is addressed through an educational process that is designed to promote safety and good citizenship and, when necessary, impose appropriate consequences. Reports of student misconduct should be directed to the Judicial Affairs Officer in the Student Affairs Building, Room 117. Please refer to Appendix E in the University Catalog for a detailed list of the grounds upon which student discipline can be based. Copies of the Student Conduct Code (aka Standards for Student Conduct) and the Student Conduct Procedures (CSU Executive Order 1043), which govern enforcement of these regulations, are also available in the Student Affairs Building, Room 117 or online at  http://www.calstatela.edu/univ/stuaffrs/jao/

Academic Honesty

The University in its quest for truth and knowledge embraces honesty and integrity. These fundamental values must not be compromised. The trust and respect among professors, students and the society need to be vigilantly protected. Cheating and plagiarism can be neither justified nor condoned as this would destroy the ideals and purposes of higher education. Students enter the University to gain the knowledge and tools necessary for participation in society. Academic integrity is one foundation for a society based on trust and honesty. Therefore, the University takes seriously its responsibility for academic honesty.

The following are included as violations of the Academic Honesty Policy (See Appendix D in the University Catalog):

• Cheating-the act of obtaining or attempting to obtain credit for academic work through the use of any dishonest, deceptive, or fraudulent means.
• Plagiarism-the act of using ideas, words, or work of another person or persons as if they were one’s own, without giving proper credit to the original sources.
• Misrepresentation-Knowingly furnishing false academic information to a University official, faculty member, or campus office.
• Collusion-Any student who intentionally helps another student perform any of the above acts of cheating, plagiarism or misrepresentation.

Academic Consequences:

Faculty have the right to establish the standards by which the academic performance of students will be evaluated, including the consequences of students not meeting some portion or all of the academic requirements of a course through acts of cheating, plagiarism, misrepresentation or collusion. These consequences may include but are not limited to assigning a lowered grade, zero or “F” on an individual assignment, or lowering the student’s grade or assigning an “F” in the course. Faculty may alternatively permit the student to repeat an assignment/test or complete and submit additional assignments.

Administrative Sanctions:

Cheating, plagiarism, or other forms of academic dishonesty that are intended to gain unfair academic advantage also violate the Student Conduct Code (Subsection 41301 of Title 5, California Code of Regulations). To that end, violations of the Academic Honesty Policy should also be reported to the Judicial Affairs Officer. The University can impose administrative sanctions in addition to academic consequences. As stipulated in Executive Order 1043, Student Conduct Procedures, among other places, cheating, plagiarism, misrepresentation or collusion, in connection with an academic program or campus may warrant, but is not necessarily limited to Disciplinary Probation, Suspension or Expulsion. Repeat offenders will receive particular consideration for administrative sanctions. Please note that a record of all disciplinary charges, including cheating and plagiarism, will be maintained in the Judicial Affairs Office for a minimum of five years. Disciplinary files are separate from academic files and subject to disclosure to third parties by prior written consent of the student, or a court ordered subpoena.

Reporting Procedures:

When satisfied that a reasonable evidentiary standard has been met and as soon as possible after discovering the alleged violation, the faculty member should arrange an office conference in order to inform the student of the allegations and the intended academic consequences of the violations. At the conference, the student should be informed of the supporting evidence, the intended consequences and the Academic Honesty Policy.

In the event that the student disputes the findings of academic dishonesty, he or she shall be given the opportunity to respond (orally or in writing). The faculty member must consider any information or evidence that the student presents during or after the conference, and determine whether or not such information or evidence mitigates or refutes the charge of academic dishonesty. In every case, the student shall have 10 days beyond the date of the conference to respond to the allegations, before a report is made to the University Judicial Affairs Office (as outlined in section III-3 of the Academic Honesty Policy).

Appeal Procedures:

At the conference, the student should also be informed of the University’s Grade Appeals/Academic Grievance Policy. Under that policy, the student may appeal the determination that he or she has committed academic dishonesty, the academic consequences stemming from such a determination or the administrative sanctions.

Please refer to the Academic Honesty Policy and the Grade Appeals/Academic Grievance Policy for complete procedures and details. Copies of these policies are available in the Student Affairs Building, Room 117 or online at: http://www.calstatela.edu/univ/stuaffrs/jao/

Grade Appeals/Academic Grievances

Students wishing to appeal a course grade or other academic decision should refer to the Grade Appeals/Academic Grievance Policy. The purpose of this policy is to establish fair and equitable means by which matriculated students may appeal assigned course grades and other academic decisions. Non-Academic grievances filed by matriculated students should follow the procedures outlined in the Student Grievance Procedures.
Please refer to the Grade Appeals/Academic Grievances Policy for complete procedures and details. Copies of this policy are available in Student Affairs, Room 117 or online at: http://www.calstatela.edu/univ/stuaffrs/jao/

Non-Academic Student Grievances

A grievance is a formal complaint by a student arising from an alleged unauthorized or unjustified act or decision by a member of the faculty, staff, and/or management employee which adversely affects the status, rights, or privileges of a student. Student Grievance Procedures have been established to provide safeguards that protect the rights of all concerned parties and insure that grievances are handled fairly. These procedures are one channel for solving problems; however, they should not take the place of negotiating in good faith or open, honest communication.
To that end, students are expected to attempt to resolve the dispute informally before filing a formal grievance. The procedures and timelines for informal resolution are outlined in the Student Grievance Procedures. In the event that they are not able to resolve the matter informally, students may file a formal grievance to be considered by the University Student Grievance Committee (USGC). The formal grievance should be submitted to the Judicial Affairs Officer, located in the Student Affairs Building, Room 117.

Please refer to Appendix I in the University Catalog for a copy of the official Student Grievance Procedures. Copies of this policy are also available in Student Affairs, Room 117 or online at: http://www.calstatela.edu/univ/stuaffrs/jao/

Student Rights and Responsibilities

The Statement of Student Rights and Responsibilities enumerates the rights guaranteed to, and the responsibilities of, all Cal State L.A. students. These include, but are not limited to Academic Advisement, Freedom of Expression, Academic Evaluation, Instructional Practice, Writing and Plagiarism, Access to Official Records and Information, Freedom of Information, Freedom of Access to Higher Education and Freedom of Association.
Please refer to Appendix J in the University Catalog for a copy of the official Statement of Student Rights and Responsibilities. Copies of this document are also available in the Student Affairs Building, Room 117 or online at: http://www.calstatela.edu/univ/stuaffrs/jao/

Policy on the Prohibition of Sexual Harassment

California State University, Los Angeles, will take action to prevent and eliminate sexual harassment, as mandated by Chancellor’s Executive Order No. 927.

Sexual harassment is conduct subject to disciplinary action, including termination. Sexual harassment* includes but is not limited to:

• Unwanted sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.
• Any act that contributes to a workplace or learning environment that is hostile, intimidating, offensive, or adverse to persons because of the sexual nature of the conduct.
• Conditioning an act, decision, evaluation, or recommendation on the submission to or tolerance of any act of a sexual nature.

Although this policy focuses on the treatment of persons lacking or holding lesser authority by persons possessing greater authority, it does not preclude the possibility that sexual harassment may also be perpetrated by persons lacking or holding lesser authority, e.g., employees, students, or applicants. In determining whether conduct constitutes sexual harassment, the circumstances surrounding the conduct are considered.

The prohibition against sexual harassment applies to all transactions of University business, whether on or off campus.

Individuals with supervisory authority are responsible for reporting a formal complaint about sexual harassment to the Office for Equity and Diversity. Failure to do so may lead to appropriate administrative action.

Specific rules and procedures for reporting charges of sexual harassment and for pursuing available remedies are available in the following locations: Office for Human Resources Management, Office for Equity and Diversity; Office of the Vice President for Student Affairs; University Counseling Center; and Women’s Resource Center.

For questions about sexual harassment, please contact the Office for Equity and Diversity, Administration 606, (323) 343- 3040.

*The parameters of “sexual harassment” are legally defined by State and Federal statutes and Court decisions. While the policy set forth above describes actions, which fall generally within the scope of “sexual harassment,” all CSU employees and students are required to conduct themselves in a manner that avoids sexual harassment as defined by State and Federal law.

SEXUAL HARASSMENT COMPLAINT:

If you feel you have experienced sexual harassment, please make your concern known. You may file a complaint with the Office for Equity and Diversity located in Administration 606 or contact the Office at (323) 343-3040. All complaints of alleged sexual harassment are investigated according to guidelines established in Executive Order 1045, see OLD-Appendix L - CSU Systemwide Discrimination Policy  for detailed information.

Your concerns will be investigated promptly, thoroughly, and objectively. If corrective action is appropriate, it will be taken. No action will be taken against you for filing your complaint, so long as you believe the complaint to be valid.

Campus Nonviolence Policy

California State University, Los Angeles is committed to creating and maintaining a working, learning, and social environment for all members of the University community that is free from violence.

Civility, understanding, and mutual respect toward all members of the University community are intrinsic to excellence in teaching and learning, to the existence of a safe and healthful workplace, and to maintenance of a campus culture and environment that serves the needs of its many constituencies. Threats of violence or acts of violence not only impact the individuals concerned, but also the mission of the University to foster higher education through open dialogue and the free exchange of ideas. The University prohibits and will take decisive action to eliminate verbal harassment, violent acts, threats of violence, or any other behavior that by intent, action, or outcome harms another person. Such conduct is subject to disciplinary action up to and including dismissal from employment, expulsion from the University, or civil or criminal prosecution as appropriate.

The University has no tolerance for violence against and by members of the University community. To fulfill this policy, the University will work to prevent violence from occurring and will ensure that federal and state laws, as well as University regulations prohibiting violence, are fully enforced. In determining whether conduct constitutes a credible threat or act of violence, the circumstances surrounding the conduct will be considered.

Established University faculty, staff, and student and Department of Public Safety procedures will serve as mechanisms for resolving situations of violence or threats of violence. Each allegation of violence or threat of violence will be taken seriously. Individuals are encouraged to report acts of violence, threats of violence, or any other behavior that by intent, act or outcome harms another person.

Approved by the Cal State L.A. Academic Senate and President James M. Rosser - Summer 1996

Compliance with Americans with Disabilities Act (ADA)

California State University, Los Angeles, does not permit discrimination on the basis of disability in admission to, access to, or operation of its instruction, programs, services, or activities, or in its hiring and employment practices. Also, the University does not permit harassment based on a protected disability. In addition, the University does not permit discrimination or harassment based on an applicant’s, employee’s, or student’s relationship with or association with anyone with a known protected disability.

Upon request, the University will consider reasonable accommodation(s) when needed to facilitate the participation of persons with protected disabilities. Reasonable accommodations will be considered to permit individuals with protected disabilities to: (a) complete the admission/ employment process; (b) perform essential job functions; (c) participate in instruction, programs, services or activities; and, (d) enjoy other benefits and privileges of similarly-situated individuals without disabilities.

Questions, concerns, complaints and requests for reasonable accommodation or additional information may be forwarded to the Office for Equity and Diversity, the campus office assigned responsibility for compliance with the ADA. The Office for Equity and Diversity is located in Administration 606 and is open Monday through Friday, 8:00 a.m. to 5:00 p.m., (323) 343-3040, or TDD: (323) 343-3670.

Familiarity with the institution’s rules and regulations published in this catalog shall be the responsibility of each student and faculty member, and of those administrators concerned with academic matters.

Reasonable Academic Program Accommodations for Students with Disabilities & Guidance and Recommendations for Faculty and Staff Regarding Service Animals

Under Title II of the Americans with Disabilities Act (ADA) of 1990, as amended, and Sections 504 & 508 of the Rehabilitation Act of 1973, as amended, and Executive Order 926, California State University, Los Angeles, has the legal responsibility to provide reasonable academic adjustments and/or auxiliary aids to students with disabilities.

The University will provide reasonable academic adjustments and auxiliary aids to accommodate students with disabilities when appropriate. The process is outlined in the enclosed Procedure for Reasonable Academic Program Accommodations. The process calls for consultation between the student, OSD, program faculty, and University administrators in the approval and implementation of accommodations. While the development of the accommodation(s) is collaborative, the University emphasizes that an OSD-approved academic adjustment or auxiliary aid cannot be unilaterally denied to a student.  For additional details please visit, http://web.calstatela.edu/univ/osd/table_of_contentsIII.php.

The enclosed Guidance and Recommendations for Faculty and Staff Regarding Service Animals delineates the requirements for service animals and the utilization of assistance animals.  In addition, there are helpful suggestions and resources for addressing concerns that may arise regarding the use of service animals in the classroom and other instructional settings.

Questions about the ADA, Sections 504 & 508, academic program adjustment procedures or the use of service animals should be directed to OSD (323)343-3140.

ADA Complaint

If you feel you have experienced discrimination or harassment due to your protected disability in connection with your association with the University, please make your concerns known. You may file a complaint with the Office for Equity and Diversity, located in Administration 606. All complaints of discrimination based on a student’s disability status, including denial of reasonable accommodation are investigated under the guidelines of Executive Order 1045, see OLD-Appendix L - CSU Systemwide Discrimination Policy  for detailed information.

Your concerns will be treated carefully, and investigated promptly, thoroughly, and objectively. If corrective action is appropriate, it will be taken. No action will be taken against you for filing your complaint, so long as you believe the complaint to be valid.

Nondiscrimination Statement

California State University, Los Angeles, affirms its commitment to equality of opportunity for all individuals. This commitment requires that no discrimination shall occur in any program or activity of the University on the basis of race, color, religious creed, national origin, sex, ancestry, physical disability (including HIV and AIDS), mental disability, medical condition, pregnancy, age (over 40), marital status; political affiliation, sexual orientation, disabled veteran’s status, recently separated veteran, armed forces services medal veteran and other protected veteran, or any other classification that precludes a person from consideration as an individual. Further, the University’s commitment requires that no retaliation shall occur because an individual filed a complaint of discrimination or in some other way opposed discriminatory practices, or participated in an investigation related to such a complaint. This policy is in accord with Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Educational Amendments of 1972, as amended, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Vietnam Era Veterans’ Readjustment Act of 1974, and related administrative regulations and executive orders. Inquiries concerning the application of Title IX, Sections 503 and 504, and other nondiscrimination laws may be referred to the Office for Equity and Diversity (Telephone: [323] 343-3040), the campus office assigned the administrative responsibility of reviewing such matters. Title IX inquiries may also be directed to the Regional Director of the Office for Civil Rights, Region IX, Old Federal Building, 50 United Nations Plaza, Room 239, San Francisco, CA 94102.

Discrimination Complaint

If you feel you have experienced discrimination or harassment due to race, color, religion, national origin, sex, sexual orientation, gender identification, marital status, pregnancy, age, disability, or veteran status in connection with your association with the University, please make your concerns known. You may file a complaint with the Office for Equity and Diversity, located in Administration 606. All complaints of discrimination, harassment and retaliation are investigated under the guidelines of Executive Order 1045, see OLD-Appendix L - CSU Systemwide Discrimination Policy  for detailed information.

Your concerns will be treated carefully and be investigated promptly, thoroughly, and objectively. If corrective action is appropriate, it will be taken. No action will be taken against you for filing your complaint, so long as you believe the complaint to be valid.

Consensual Sexual Relations between Faculty and Students*

(Senate: 7/29/97; President: 12/4/97)

“Sexual relations between students and faculty members with whom they also have an academic or evaluative relationship are fraught with the potential for exploitation. The respect and trust accorded a professor by a student, as well as the power exercised by the professor in an academic or evaluative role, make voluntary consent by the student suspect. Even when both parties initially have consented, the development of a sexual relationship renders both the faculty member and the institution vulnerable to possible later allegations of sexual harassment in light of the significant power differential that exists between faculty members and students.”

“In their relationships with students, members of the faculty are expected to be aware of their professional responsibilities and avoid apparent or actual conflict of interest, favoritism, or bias.”

It is unprofessional conduct for a faculty member to engage in any sexual relationship with a student while he or she is enrolled in that faculty member’s class, or if a faculty member is acting in any other capacity that may directly affect the student’s academic career.

Failure to follow these standards will be grounds for investigation for disciplinary action.

*the language in quotation marks is the statement that was adopted by the 81st annual meeting of A.A.U.P.

Student Use of Human Subjects or Animals

Students, like all others in the University community, must follow established University and federal guidelines when using human subjects or animals either in research or as part of a course activity. Prior approval by either the Institutional Review Board for research involving human subjects or the Institutional Animal Care and Use Committee for research involving animals must be obtained. The committees meet at regularly scheduled times and it is crucial to give notice of the impending research or course use as far in advance as possible.

For further information, please contact the Office of Research and Development (323) 343-3978 or visit its Website at www.calstatela.edu/academic/aa/orad/.

Immigration Requirements for Licensure

The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L. 104-193), also known as the Welfare Reform Act, includes provisions to eliminate eligibility for federal and state public benefits for certain categories of lawful immigrants as well as benefits for all illegal immigrants.
Students who will require a professional or commercial license provided by a local, state, or federal government agency in order to engage in an occupation for which the CSU may be training them must meet the immigration requirements of the new Personal Responsibility and Work Opportunity Reconciliation Act to achieve licensure. Information concerning the regulation is available from the International Office (323) 343-3170.